NIPPON CHEMI-CON CORPORATION

Privacy Policy

Nippon Chemi-Con Group has provided the Nippon Chemi-Con Information Security Basic Policy, where personal information is considered as important information assets. Under the recognition of the importance and social responsibility, we herein lay down the Privacy Policy and announce our lines of thought for handling personal information in the concrete. We continue to strive for appropriate handling and protection of personal information provided to Nippon Chemi-Con.

1. Purpose of the Use of Personal Information

Nippon Chemi-Con Group acquires personal information by fair means and manner. We handle personal information according to the purpose of use we define by specifying and notifying or announcing the purpose of use to the person to whom the personal information pertains.

2. Safety Management of Personal Information

Nippon Chemi-Con Group takes necessary and appropriate security measures so that personal information provided are not leaked or lost.

• (Laying down the basic policy)
  We have provided the Basic Policy regarding Information Security and herein lay down this protection policy to ensure the fair handling of personal information and to operate the Personal Information Contact Center that handles inquiries and complaints.
• (Improvement in the personal information handling rules)
  We have laid down different types of rules, such as the Personal Information Handling Rules, on the handling method, responsible officer and employee in charge, and their duties to personal information, in the stages of the acquisition, use, storage, receipt, deletion, elimination, etc.
• (Institutional safety management measures)
  • We have formed an institutional system on the handling of personal information (the Information Security Committee) and has appointed the officer responsible for information security and the employee in charge of information security in each department.
  • Personal information handling circumstances are periodically checked by inspection in each department and by internal audit performed by the Information Security Committee.
  • We have improved the contact and report system that deals with, if any, facts or signs that indicate a leak of personal information or a violation of law.
• (Personnel safety management measures)
  We carry out periodical trainings of employees on the points to keep in mind with personal information handling.
• (Material safety management measures)
  • In the areas where personal information is handled, we control employees' comings and goings out of the rooms, restrict their carrying devices, etc. and take measures that prevent unauthorized persons from browsing personal information.
  • We take measures to prevent personal information handling devices, electronic media, and books, etc. from being stolen or lost or the like.
  • We take measures where it is difficult to identify the individuals of personal information in case that a personal information handling device or electronic media, etc, is carried about.
• (Technical safety management measures)
  • We take access control by limiting the employees who are authorized to access personal information and the range of personal information to be handled.
  • We have formed an information system mechanism that protects against unauthorized accesses and unauthorized software programs.
• (Recognizing the external circumstances)
  We take safety Management measures provided in this policy after recognizing the government systems of protecting personal information in the following countries and regions where our personal information is stored.
  • The United States of America
  • The Federal Republic of Germany
  • The Republic of Korea
  • The People's Republic of China
  • Hong Kong
  • Taiwan
  • The Republic of Singapore
  • The Kingdom of Thailand
  • Malaysia
  • The Republic of Indonesia

3. Disclosure of Personal Information to a Third Party

Nippon Chemi-Con Group will not disclose any obtained personal information to a third party without prior consent of the person to whom the information pertains, except for the following cases:

1. Where the disclosure is required by law:
2. Where the disclosure is required to protect the life, person, or property of an individual but it is difficult to obtain the consent of the person in question;
3. Where the disclosure is particularly necessary to improve public sanitation or to promote the sound upbringing of children but it is difficult to obtain the consent of the person in question;
4. Where it is necessary to cooperate with national or municipal agencies or parties commissioned by them in performing certain office work as stipulated by laws and regulations but when obtaining the consent of the person in question is likely to adversely affect the performance of said office work;
5. Where all or part of personal data handling is transferred to a commissioned entity within the range necessary for Nippon Chemi-Con Group to achieve the purpose of use (in this case, Nippon Chemi-Con will provide appropriate supervision over the commissioned entity that has been deemed highly reliable);
6. Where personal data is submitted due to business succession by merger or other causes;
7. Where personal data is shared with certain subsidiaries and affiliates of Nippon Chemi-Con Group within the range necessary for achieving the purpose of use (in this case, Nippon Chemi-Con is responsible for controlling the personal data. See here for the affiliates of Nippon Chemi-Con Group.);
   • Items of personal data for shared use:
     Name of person, contact information (address, phone number, email address, etc.), membership data, name of employer, inquiry record, information on contract content, etc.

4. Handling of Inquiries

Nippon Chemi-Con Group has installed the Personal Information Contact Center and facilitates appropriate handling of inquires. When an individual to whom the personal information pertains requests the disclosure, correction, additional deletion, suspension of use, deletion, suspension of use by a third party, and/or the disclosure of the record of personal information provided to a third party, Nippon Chemi-Con will, after examination, handle the request in accordance with laws and regulations.

5. Compliance with Laws and Continuous Improvements

Nippon Chemi-Con Group comply with the laws on personal information, review the information security management cycle on a timely basis, and conduct continued activities to improve and maintain improvements in the security management. In the event that our Privacy Policy is revised, the revision will be promptly posted on this website. Handling of personal information of Nippon Chemi-Con Group employees is separately announced to them in another way.

Purpose of the Use of Personal Information

Nippon Chemi-Con Group acquires and uses personal information for the following purposes:

1. Production and sales activities of products and their related operations;
2. Collecting and provisioning information related our products and services (including deliveries of our email newsletters);
3. Building and maintaining trouble-free relationships with customers, suppliers, and local societies;
4. Fulfillment and supervision of each contract concluded;
5. Planning and making examination materials to improve our products and services (including analyses of materials downloads and of design assisting tools records from this website);
6. Responding to requests for brochures including a product catalog, and for responding to inquiries;
7. Handling procedures related to shareholders and their management, such as sending notices of shareholders' meeting and payment of dividends;
8. Recruiting activities (including selection and communication with prospective employees); and
9. Submitting notifications and reports to government offices and other public offices.

Please note in advance that Nippon Chemi-Con may ask you to provide your identification papers before proceeding to handle the inquiry.